Knowledge Base – EasyFooter

If you prefer manual configuration, follow the manual installation procedure:Configure email flow in Google Workspace Admin Console manually 1. Download the installer app You can download the installer app here: EasyFooter.Installer.exe 2. Run the installer On the first screen you’ll be able to choose, if you want to install or remove EasyFooter cloud for your Google Workspace. 3. Choose region Choose your geographical region(also displayed on the EasyFooter portal/Configuration screen) 4. Start installation EasyFooter installer will ask you to log-in to your Google Workspace admin account. It will then perform all steps required to integrate EasyFooter email signature solution with your Google Workspace. You can find steps performed by the auto-installer below:How to configure email flow in Google Workspace Admin Console 5. Congratulations! You have successfully configured EasyFooter email flow in your organization. You may now manage your organization email footers in the EasyFooter portal. You should configure your Sender Policy Framework […]

You can easily add Gmail signatures on every email coming from every device in your organization with our Azure-hosted email footer service. Reach 100% email signature conformity across all devices. Read on to find out how EasyFooter works with Google Workspace. Configuration Use EasyFooter’s signature designer to create professional email signatures with photos, banners, and text. All contact details are added automatically from Google Directory using easy to use template tags. Configure Google Workspace to use EasyFooter cloud solution. Email flow Step 1 When user sends an email, it first goes to your Google Workspace Gmail server. There is no need to perform any configuration change on the client side. Step 2 The email is passed to one of our regional Azure datacenters using a mail route setup in Google Workspace. Your data is secure and protected at all times, and the email does not leave your geographical region.   Step […]

If you prefer automatic configuration, use EasyFooter auto-installer:Automatic Google Workspace configuration Summary 1. Access Google Workspace Admin console Access the Google Workspace Admin console Make sure you log in with your Google Workspace Super Admin credentials. 2. Create Host Host is used by a compliance rule to route your emails to EasyFooter cloud for processing. On the left side menu, select Apps then Google Workspace and Gmail From the list of all Gmail settings, expand Hosts Click ADD ROUTE The Add mail route window is displayed. Available region codes: eu Europe us United States (also displayed on the EasyFooter portal/Configuration/EasyFooter SMTP Server Address) You can also find this value in your EasyFooter portal settings. In the Options section, make sure following checkboxes are selected: Click SAVE. 3. Create Compliance rule Compliance rule decides which emails are routed to EasyFooter cloud, and which were already processed and can be sent to actual recipients. […]

Scenario After configuring EasyFooter cloud, you find that Google Drive share emails are not being received. Resolution In order to ensure that these email messages are delivered correctly, it is necessary to stop them from getting routed to EasyFooter cloud. To do this, please follow the steps outlined below: 1. Access Google Workspace Admin console Access the Google Workspace Admin console and make sure you log in with your Google Workspace Super Admin credentials. 2. Access compliance settings From the Google Admin console, click Apps, then click Google Workspace, then click Gmail. Click Compliance 3. Edit ‘Route to EasyFooter’ Compliance rule On the Compliance screen in Content compliance section you should see ‘Route to EasyFooter’ rule, configured during the initial EasyFooter setup. This rule is responsible for sending email messages to EasyFooter cloud, so it can add professional email signatures to them. Click Edit on the ‘Route to EasyFooter’ rule. The Edit setting window is displayed. In point 2, from the drop-down list, select If […]

Description If you have configured the server-side footer, it is important to update the Sender Policy Framework (SPF) DNS record for the domain from which you send emails. If you don’t do this, there is a risk that any emails that are routed from EasyFooter cloud back to your email service can be marked as spam by recipients. What is SPF Sender Policy Framework (SPF) is a protocol that prevents spammers from sending emails with forged ‘From’ addresses from your domain. An SPF record is a type of TXT record that identifies any mail servers permitted to send emails on behalf of your domain; they are also known as Reverse MX records. Domain administrators publish SPF records in the Domain Name System (DNS) This helps the servers that get the emails to check if they really came from your domain. When a server gets an email, it looks at the SPF record to see if it’s allowed. If the server is […]